Updated January 6, 2026

Plain-English Rewrite for Stakeholders

Rewrite technical explanations in plain English so non-technical stakeholders can understand.

Prompt

Rewrite this [design/engineering explanation] in plain English so that non-tech stakeholders can understand.

[Paste technical explanation]

Provide:

1. Plain English Version
   - Rewritten explanation without jargon
   - Uses everyday language
   - Maintains accuracy and meaning

2. Key Concepts Explained
   - Technical terms replaced with simple explanations
   - Complex ideas broken down
   - Analogies or examples where helpful

3. Original Terms Glossary
   - Technical terms from original
   - Simple definitions for each
   - When these terms are actually needed

4. Visual/Example Suggestions
   - Ways to illustrate the concept visually
   - Real-world examples or analogies
   - How to demonstrate the concept

5. Audience-Specific Versions
   - Version for executives (high-level, business impact)
   - Version for product managers (feature-focused)
   - Version for marketing (user-facing benefits)

Format as clear, jargon-free explanation ready for stakeholder communication.

How to use

1Replace [design/engineering explanation] with the type of explanation (e.g., "design system explanation" or "API integration explanation")
2Copy your technical explanation. Replace [Paste technical explanation] with the actual technical text
3Add context before the prompt: Describe your audience and communication goal. Example: "This is for our marketing team. Goal: Explain why we need a design system update. Technical explanation: [paste]"
4Specify target audience: Mention "Target audience: Executives" or "Target audience: Product managers" or "Target audience: Marketing team"
5Paste the modified prompt into your preferred AI tool, like ChatGPT or Claude
6Review the plain English version: Check if it maintains accuracy while being easier to understand
7Use the audience-specific versions: Select the version (executive/PM/marketing) that matches your audience
8Apply visual suggestions: Use the visual/example suggestions to create supporting visuals if needed
9Share the rewritten explanation: Use the plain English version in presentations or documentation

Pro Tips

• Include your audience: Mention who you're communicating with so AI can tailor the explanation appropriately
• Specify communication format: Mention "For a presentation" or "For a written document" for appropriate formatting
• Request examples: Ask "Add 2-3 real-world examples" to make concepts more concrete
• For complex topics: Break down the explanation into sections and use this prompt for each section
• Save glossary: Keep the glossary of technical terms for future reference when communicating with same stakeholders