Stakeholder Presentation
Create compelling presentations to share research findings, design work, or project results with stakeholders.
Prompt
Help me prepare a presentation to share [research findings/design work/project results] with stakeholders. Include:
1. Presentation Goal
- What I want stakeholders to understand
- What decisions or actions I need from them
- Key message or takeaway
- Success criteria for the presentation
2. Audience Analysis
- Who will be in the room (roles and priorities)
- What each stakeholder cares about most
- Their current knowledge level
- Potential concerns or objections
- Decision-making authority
3. Presentation Structure
- Opening hook (1-2 min): Why this matters
- Context and background (2-3 min): What led to this work
- Key findings or outcomes (10-15 min): Core insights
- Recommendations and next steps (5-7 min): What we should do
- Q&A preparation
- Closing with clear call-to-action
4. Content Strategy
- Lead with insights, not process
- Focus on "so what" not just "what"
- Balance data with stories
- Prioritize most impactful findings
- Connect findings to business goals
- Make recommendations actionable
5. Visual Strategy
For each key point:
- What visuals best support this point?
- How to make data scannable and compelling
- Before/after comparisons
- User quotes or evidence
- Journey maps or flows
- Metrics and impact visualization
6. Stakeholder Communication
- How to adapt message for different roles:
* Designers: Focus on patterns, process, design rationale
* Product managers: Focus on user needs, priorities, tradeoffs
* Engineers: Focus on feasibility, technical considerations
* Executives: Focus on business impact, ROI, strategic alignment
- How to speak their language
- When to dive deep vs. stay high-level
7. Q&A Preparation
Anticipate questions like:
- How did you validate this?
- What about [edge case or alternative]?
- How much will this cost/take?
- What if we don't do this?
- How does this compare to [competitor]?
- What are the risks?
Prepare:
- Clear, concise answers
- Supporting data ready
- What to say if you don't know
8. Call to Action
- Specific next steps you're requesting
- Who needs to do what
- Timeline and milestones
- Resources or support needed
- How decisions will be made
9. Backup Plan
- If short on time: What to cut?
- If challenged: How to defend your work?
- If conversation goes off track: How to redirect?
- Technical difficulties: What's your backup?
10. Follow-Up Strategy
- How to share slides after
- Action items and owners
- How to gather feedback
- Next check-in point
Format as a comprehensive presentation guide with specific talking points, slide suggestions, and Q&A prep.How to use
- 1Replace [research findings/design work/project results] with what you're presenting. Example: "usability test results" or "design sprint outcomes" or "Q4 research insights"
- 2Add context before the prompt: Describe your audience, time limit, and goals. Example: "Audience: 2 PMs, 1 designer, VP Product. Time: 30 minutes. Goal: Get approval for design system initiative."
- 3Specify key findings: Mention "Key findings: [list 3-5 findings]" so AI can help structure around them
- 4If you have slides started: Share your outline. Say "Review my presentation outline: [paste outline]"
- 5Paste the prompt into your preferred AI tool, like ChatGPT or Claude
- 6Review the presentation guide: Check structure, stakeholder communication tips, and Q&A prep
- 7Create your deck: Use the structure to build your slides
- 8Practice: Rehearse the presentation focusing on timing and transitions
Pro Tips
- • Lead with the headline: Start with "Here's what we learned" not "Here's what we did"
- • Know your audience: Tailor the depth and focus based on who's in the room
- • Anticipate objections: Prepare responses to likely concerns before the meeting
- • Time box ruthlessly: If you have 30 min, plan for 20 min of content to allow discussion
- • Tell stories: User quotes and specific examples are more memorable than statistics alone
- • Make it scannable: Use clear headlines on each slide that tell the story even without you
- • End with action: Always close with clear next steps and who owns what
- • For a research-specific deck scaffold (TL;DR, one slide per finding with speaker notes, unknowns slide), use Research Readout Builder in Research.
